We are what is known as the “controller” of the personal information we gather and use. When we say “We” or “Us” we mean PFA Scotland.
How we use your personal information
Information we hold
To become a member of PFA Scotland you must complete a membership form, by signing this form you are agreeing to the following:
The information from your membership form will be stored on our members database. Primarily your information will be used to enable us to carry out our function as a trade union, provide membership services and comply with certain statutory obligations.
All PFA Scotland employees will have access to your information and will access this in line with GDPR legislation. PFA Scotland will use your email address / telephone number to contact you regarding PFA Scotland business and to let you know about members benefits etc. Your financial information will be shared securely with our Direct Debit bureau who will use this information to deduct monthly / annual membership payments.
We need the information we hold on you to be accurate and up to date. Please help us by informing us promptly of any changes to your details or playing circumstances.
Sharing and transferring personal information
PFA Scotland will only share your information with PFA Scotland employees and Life Fit Charity employees.
Life Fit Charity staff will only have access to your information for the purposes of Education, Wellbeing, Equality and Opportunity
We will not share your personal information with anyone else outside the organisation, except where:
• We are permitted to do so by law
• We have a public duty to disclose the information
• We have your consent to do so
We will never share your information with business partners for marketing purposes
Protecting your information
PFA Scotland have appropriate technical and organisational measures in place to protect your information. We store and hold all information in line with GDPR Legislation.
How long we keep your information
PFA Scotland will keep your information for 3 years after your membership ceases. At this stage your personal information will be destroyed in line with GDPR.
Keeping your personal information up to date
You can change your personal information by logging into the members website area and updating or by emailing any changes to email@example.com
Your Privacy Rights & Access to your personal information
Under GDPR legislation you have the right to object to how we use your personal information.
You are entitled to a copy of the personal information PFA Scotland hold on you and have any inaccuracies in your personal information corrected.
Any request to object to how we use your personal data or to request a copy of the data we hold on you please do this by writing to us at the address below advising of your request and providing evidence of your identity.
PFA Scotland Data Protection Officer
2 Woodside Place
Or email firstname.lastname@example.org
PFA Scotland have 30 calendar days to get this information to you.
Should you wish to make a complaint please forward details of your complaint to our data protection officer by emailing email@example.com
You can also make a complaint to the Information commissioners office. Details of complaint process can be found here https://ico.org.uk/
Your right to withdraw consent
If you have given us your consent to use your personal information, you can withdraw this at any time by emailing firstname.lastname@example.org with your request
Further information on GDPR legislation can be found by clicking on this link https://ico.org.uk/